Easily find Ribbon Commands

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As illustrated by my blogging frequency, the last several weeks have been incredibly busy. During that time I had the chance to speak with a large number of AutoCAD (and its many vertical flavors like Civil 3D) users, and answer some of their burning questions. As you might imagine, I fielded a diverse range of questions, many of which I intend to use as inspiration for a number of upcoming blog posts. Certainly one of my most asked questions was some derivative of “Where can I find ___ command in AutoCAD 2010?”

My answer certainly wasn’t earth shattering, but it was certainly a huge time saver for many of the users I spoke with. The Application Menu (the big “A” icon in the upper left corner of the screen, or “C” for Civil 3D users) has an incredibly useful search feature. Let’s assume for a moment you’re having a hard time locating the OFFSET command. The tooltips in AutoCAD are certainly good enough that you could hover over a seemingly infinite number of icons to figure out which each one does. On the other hand you can earn yourself another coffee break by using the Application Menu’s search function.

1. Click on the Application Menu
   
2. Enter “Offset” in the search box atop the Application Menu.
   
3. Matches for your query display within the Application Menu.  Clicking on a match will launch the respective command.  Since you probably won’t want to search for the OFFSET command every time you need to use it, pay attention to the result itself.  On the left you’ll find the same icon used within the ribbon itself displayed.  With that knowledge, you can use the text on the right to make a mental note of where the OFFSET command is located.  In this case the OFFSET command can be found on the Home tab within the Modify panel.
   
   Note: You can use this procedure to locate commands within vertical applications such as Civil 3D, but the results won’t always guide you to the correct ribbon. For help on finding the location of Civil 3D commands on the ribbon, use the “Where is my Command?” tool found in the Civil 3D help file.

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Creating Multiline Ribbon Tool Display Names

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Recently I’ve had a few people ask me about modifying the display names of ribbon tools inside AutoCAD 2010. More specifically; how to make AutoCAD show the display name for a tool on two lines (not just one). With the question growing in popularity, I figured it was time to make a quick post on the topic.

The solution is as simple as knowing about the code “\n”. When entered into the Display Name field inside the CUI command, AutoCAD will convert it into a line break. To help those unfamiliar with the CUI command, I’ve recorded a quick video demonstrating how to use this simple, but powerful code.

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Lynn Allen in Richmond, VA this Thursday

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For those of you in or around the Richmond, VA area, the Richmond AutoCAD Manifest (local user group), has quite a treat in store for you! Lynn Allen, the lady behind those tips & tricks booklets you love so much, will present “Getting the Most out of AutoCAD 2010” this Thursday at the Henrico County Government Center. We’ll have LOT’s of giveaways (as in my Ford Explorer is quite literally FILLED with boxes of stuff to give away), so as if Lynn wasn’t enough, we’ve got free stuff for you to take home as well.

Here’s a quick video from the AutoCAD Exchange where Lynn and I discuss my favorite command, and the Richmond presentation.

I’ve attached the official flier to this post, but here’s the basic information you need to know.

• When: Thursday, October 22, 2009 at 6:00pm (Doors open at 5:30pm)
• Where: Henrico County Government Center (Main Board Room)
  4301 E. Parham Rd
  Richmond, VA 23228

Download the Lynn Allen 2009 Flier

RSVP with the Richmond AutoCAD Manifest

Note: For those who regularly attend RAM meetings, the Lynn Allen event is being held in the main board room which is different than our usual meeting location.

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Using MindManager for CAD/BIM Documentation

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My sincere apologies to the faithful followers of The CAD Geek Blog.  As you probably gathered from my last post (way back on May 30th), I have been focusing just about all of my energy on finding a new job.  Thankfully it seems all of that hard work has paid off, and just today I accepted a position with Education Reseller, Ronald A Williams, Ltd.  So with that weight off my shoulders I can begin catching up on all sorts of things like blogging, and reading my favorite blogs.

Robin Capper’s latest post at RobiNZ CAD blog did catch my attention. Documenting technical processes can be a challenging task, but Robin shares how he makes the task a little less tedious by using MindManager in his latest blog post:

Rapid and flexible CAD/BIM documentation using MindManager Map Parts

A MindManager user myself, I was intrigued by the way Robin uses the program to document and present various processes within his company.  Over the last several years I have become a HUGE fan of MindManager, especially as a technical documentation tool.  Back in November I made a post discussing how to use MindManager to Track and Document Civil 3D Styles.  If you’re not already a MindManager user, you can learn more by visiting the Mindjet website.

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AutoCAD Exchange – Ask the Expert Series

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If you haven’t heard about the AutoCAD Exchange, you’re sure missing out on an awesome community designed specifically for users like you.  Launched in March of this year, the site is packed with all sorts of resources like tips & tricks, videos on how to use many of AutoCAD’s coolest features, a showcase of designs created with AutoCAD, and more.  It really is an impressive site, and best of all – it’s free to join!

Since it’s launch, Autodesk has assembled some of the best AutoCAD users from a vast array of industries, and provided a way for you to interact with them in a series it calls “Ask The Expert”.  I’m excited to announce that Autodesk has invited me to participate in this series during the week of July 20, 2009.  All next week, I’ll be available to answer your questions on the AutoCAD Exchange.  In the meantime you can watch a few videos I shot, and read my bio.

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Job Hunting Tips From The CAD Geek

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Today was my first day as the Technical Product Manager for Education Reseller, Ronald A. Williams. Moving from a private engineering practice to a reseller, I certainly have a lot to learn, but I figure we can discuss that another day. Instead, I thought it would be fitting to look back on my job search that ended up lasting 2-months to the day. While I certainly cannot claim to be a professional career counselor, I can definitely share what worked for me, what didn’t, in addition to some of the less conventional methods I employed. Perhaps some of my experiences can help those of you who have found yourself displaced much like I did.

Before you make “The List”

Just the thought of being among the chosen few as your company downsizes is well – sickening. After all, you’ve poured your heart and soul into the job you do, all to be rewarded with an unemployment benefit amounting to a fraction of your “old” salary. So what is one to do, especially considering unemployment has now exceeded 10% in many parts of the nation?

Focus on your current job

My answer to you is twofold. First and foremost, you want to focus on keeping your current job, and reduce your chances of making “The List”. Of course, times are tough throughout the industry, and no one (myself included) is, or should suspect their self as being immune to making “The List”. In essence, you should focus on keeping the job you have, but also prepare to find a new job should you be forced to. Think of it as constructing a Plan B, you’re not looking to leave the firm, but you also like the idea of having some insurance just in case of emergency.

There’s no two ways about it, developing what’s essentially an exit plan without sending the wrong vibe to your current employer can be tricky. I achieved this by networking with some of the best names in both my local community, and the CAD industry as a whole. The key to doing this in a way that doesn’t threaten your current job is to make these new contacts allies to your firm, not solely people to call on should you find yourself looking for a job.

Make your “job search” valuable to your current firm.

Serving in a CAD Management role at my last firm, the users I supported had the tendency of stretching the software to the max. I had a small group of users who if they submitted a support ticket to me, I knew I better clear my schedule for the rest of the day, as finding a solution would be incredibly tough. Want to take a guess on who I called for help solving some of my most challenging support tickets? That’s right – the people I had networked with, and created a strong rapport with. Those contacts were ultimately mine, but while I was still with my old firm, they were an indirect ally to it. All of a sudden I had a Plan B, while remaining focused on Plan A.

Pink Paper & Brown Boxes

After being with my previous firm for nearly 6-years, and doing everything in my power to reduce the risk of being laid off, I certainly didn’t expect the news I was about to receive as I stepped into a meeting with my boss and our HR director. Given the economy, I always knew it was a possibility, but didn’t exactly expect it to be me. But then again, I was fully aware tough times bring with it even tougher decisions, which aren’t at all personal, but in the best interest of the firm.

Personally, I had always considered the relationship I had with my boss to be rather strong. That suspicion proved to be true, as a major ally in my job search was my former boss. While it was certainly difficult to stay calm while I received the news my position was being eliminated, it kept the relationship I had with my boss intact. As I began my job search I kept him up-to-date on the job prospects I was perusing. For more than one prospect, my former boss knew someone at the company I was talking to, and was able to help get my resume noticed by the right people inside a given firm.

To kindle or to burn

Think of it like this. When you leave your office for the last time, you essentially leave with a can of gasoline in one hand, and a match in the other. You can use the match and gasoline to do one of two things; burn bridges, or kindle relationships. While it may give you temporary satisfaction to burn bridges, you’ll probably need your former co-workers before they will need you.

While my boss did help me pursue a number of opportunities, ultimately it was a random co-worker that ultimately sealed my fate. As luck would have it someone at the company I ultimately accepted a position with knew someone at my former company. Long story short, my new company used that random co-worker to see if I was in fact the person I claimed to be during my interview, and on my resume.

Breathe

Face it, your job is a major part of your identity. To have a part of your identity essentially stolen from you, will undoubtedly send you on a trip you won’t soon forget. It’s easy to dwell on the fact you’re now another statistic, waiting in an unemployment line, but don’t!

My advice to you is to take a day or two to simply escape. Step aside for a moment to let your anger, disappointment, along with whatever mix of emotions you’re feeling, and let them settle down. Once you’re had a chance to collect yourself, sit down, and start getting your resume and cover letter in order. You have to put your best foot forward with your updated resume and cover letter, and the best way to do that is with an objective mindset, not one tainted by fresh layoff.

Building a Winning Resume & Cover Letter

There are tons of sites out there with all sorts of advice on how to create a winning resume and cover letter. Consequently, I’ll keep this section short. When I sat down and built my new resume, I did so with one goal in mind “stand out, but in a professional way”. Some could probably argue that I walked a fine line between trendy and professional with my resume. Still there are a few basic rules that I highly encourage you to consider:

• Microsoft Template Gallery: It’s a great place to get a TEMPLATE, but no place to get a resume anyone will pay any attention to. There’s nothing wrong with using one of the many resume templates Microsoft has on their site, but don’t just type your name on it, call it done, and expect any phone calls. Chances are your competition (other applicants) that used an original resume/template are the ones sitting in the interview you wish you had.
• Tailor it to the Job: One of the best ways to stand out among your competition is to customize your resume for the specific job you’re applying for. My base resume was naturally technical in nature. Do you think I used a technical resume to apply for a sales job? Heck no!
• Contact Info: There’s nothing wrong with having a creative e-mail address, just its place is not on a resume. Especially considering the number of free e-mail services out there today (cough ~gmail~), there’s no reason not to use something simple and professional like firstname.lastname@gmail.com. What’s more inconvenient, checking another e-mail account, or remaining unemployed?

The Search

Plain and simple, the success of my job search was not in the classified ads I replied to, but rather in the people I contacted. Remember those network contacts I mentioned in my Before You Make “The List” section? I’ll give you one guess who I called the moment I finished preparing my resume.

Your new full-time position

From the moment I became unemployed I made my full-time job finding a job. I honestly have no clue how many hours I spent on the phone while unemployed, but suffice to say I probably have sufficient qualifications to be a telemarketer. In a better job market, you could probably get away with blindly applying for jobs on sites like monster.com, but that’s just not the case today.

To put things into perspective, take a drive through your neighborhood. Assume an average of 2 working adults per household. With unemployment at 10%, that means at least one person in every 5 houses is unemployed. That’s a lot of people to be competing for the same job with!

Call, and then follow-up on your call.

One of the best ways to emerge as a top candidate in any job market, but especially this one, is to have someone to call. Thankfully I had a rather strong list of contacts to call before I lost my job, but these were the people I started my job search with. After contacting them, and submitting my resume, I made sure to keep in touch with them. Generally I’d either call of e-mail at least once a week. Don’t go overboard, and become overzealous, but do keep your name fresh with the companies you’ve applied with.

Something else to consider, your contacts don’t all have to be potential job opportunities/employers. During my search I actually ran into a couple instances where my contact worked for a company who had just endured a round of layoffs their self, and naturally in no position to hire new staff. Still, I didn’t discount the power of these contacts, and after discussing my job search with them found out they knew executives at companies I was pursuing.

Social Networking

When I started my job search I knew social networks like LinkedIn were structured specifically for businesspeople to connect with other business people. Knowing that, I did browse both my contacts, and the contacts of my contacts to see who I may know at the companies I was seeking jobs with. When compared to something like the age-old printed resume, LinkedIn is certainly a contemporary tool for any job seeker.

Beyond LinkedIn

Something that did catch me off guard a little was the power of things like twitter and facebook for finding a job. On twitter GetCADJobs tweets about all sorts of CAD related jobs. Also, sites like twitter let you create that all important rapport with your contacts. Some of my contacts were people I only see (face-to-face) at events like Autodesk University, but thanks to creating rapport with them via twitter, they felt comfortable writing recommendations on my behalf.

Another rather unconventional job seeking tool I found was facebook. I had always thought of facebook as being a place for me to connect with my non-business friends. Boy was I wrong. Today everyone and my mother are on facebook, so really what better place to reach out to people at companies you’re seeking a job with? During my job search I was actually able to use facebook to locate, and schedule lunch with an employee of a firm I was trying to get a job with.

In my opinion, any tool that allows you to connect with people is a valuable tool for anyone seeking a job. Something I had, that I recognize few others have, is this blog. Shortly after announcing I was seeking employment here on The CAD Geek I had an e-mail from a firm here in Richmond, VA interested in talking to me.

Interviewing

Just like my resume section, there’s a ton of sites out there offering tips on how to be a better interviewee. I did however want to expand on a couple thoughts I had about interviewing. It seems obvious, but be sure to know what your references are saying about you. I had one reference (whom I rarely see in person) say to a potential employer that I was always very professional, and every time they had seen me I was wearing a suit. Imagine how stupid I would have made both myself and my reference look hadn’t I worn a suit to an interview with that company.

Speaking of suits, I’ve always subscribed to the notion of “dressing for success” when interviewing. Don’t expect to be taken seriously if you show up to an interview in flip-flops. While that may be taking things to an extreme, guys certainly wear a tie at a minimum.

The interview isn’t over when you leave their office

Just as important as dressing the part during your interview is following up after your interview. It’s old fashioned, but a thank you note after an interview will go a long way in the eyes of a potential employer. Rather than sending my thank you letter in a standard envelope, I chose to stand out in a professional way by using a full-size linen envelope.

Sure sending a full-size envelope took a little more postage than a standard envelope, but I also know more main arrives in standard envelopes than full-size envelopes. Thus I figured a full-size envelope would stand out in a good way, prompting my letter to be opened immediately, and consequently receiving more attention.

Conclusion

It’s one thing to have someone’s e-mail address and phone number, it’s another to actually know them. Just as important as establishing network contacts is creating rapport with those contacts. Make them an ally to your current firm, but also prepare yourself to use them to help you find a job if needed. Always pay extra attention to come off professional, and work to stand out in a good way. Keep your contacts up-to-date throughout your search because you never know if they may know someone who works at a company you’re seeking a job with.

Resources for the Unemployed

• Autodesk Assistance Program – free software, training, and discounted certification from Autodesk.
• Free Civil 3D Training from Engineered Efficiency

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Training Program Reinforcement Part 1

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It’s hard to believe, but 3 weeks ago I started my employment with Ronald A. Williams. Last week was quite exciting as I got to meet a number of our customers for the first time at a CTE conference. For those outside the education world, CTE stands for Career & Technical Education, and is perhaps better known as vo-tech. I must say, getting to chat with the teachers who are in the classrooms training the next generation of CAD professionals was quite interesting. Frankly, the inner-geek in me just couldn’t help but start comparing the world of education to industry.

One topic I found especially intriguing was the profoundly different ways education and industry measure success of their students/employees. Companies pour thousands and thousands of dollars into training their staff, but how is success primarily measured? Typically success in industry is measured by the dollar; Return on Investment. If I invest x-dollars in training, how much will new efficiency gains make me back over time?

Now think back to when you were a student. What defined your success? Here’s a clue, it generally started with an A and ended with an F. At the end of the day it was all about the grade you earned after taking a series of quizzes, tests, and exams. But why do teachers even bother to use their trusty red-pen to mark what’s right and what’s wrong?

The answer can be summarized in a single word – REINFORCEMENT.

Frankly, this is where education seems to flourish, and industry seems to fail more often than not. Chances are you didn’t just wake up one day and suddenly know algebra. Instead your algebra teacher probably showed you some basic algebraic formulas, and progressively started giving you problems to try on your own. At the end of it all, you got tested on the topics, and were assigned a grade as a way to measure your performance.

But that graded paper was truly more than a grade. It also highlighted what you got wrong, and how to calculate that equation correctly. While your grade may have motivated you to learn, ultimately it wasn’t the grade that MADE you learn. What made you learn was the reinforcement you received along the way.

Suffice to say, we probably wouldn’t call it education without this reinforcement. So why is reinforcement a seemingly optional component to corporate training programs?

What does your firm do? What do you wish they did differently? How does your firm reinforce it’s training program? Share your thoughts in the comments of this post, and stay tuned for part two!

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Training Program Reinforcement Part 2

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In my last post I spoke about the power of reinforcement in the world of education. My point to making the connection between academia and corporate learning is that reinforcement is no less important in academia than it is in a corporate learning environment. But without report cards, parent-teacher conferences, and other staples of academia, how does one reinforce corporate training?

It’s as simple as this. Corporate training shouldn’t end when your employees leave the classroom. In all likelihood your employees will come back from training excited about all the cool things they were shown in training, but how much of it did they actually retain? Fact of the matter is this, you have no clue what your employees did or did not retain.

A comprehensive training program will follow-up on the classroom learning offered to your employees. You can choose the best way to quantify what your employees truly learned in training. You may choose to create an assessment customized to your company, and the way it does things. On the other hand, you may choose to have your employees take one of the Certification Exams offered by Autodesk. The method isn’t the important part here; it’s the reinforcement you’ll be able to provide as a result of your employees taking an assessment.

Take the Autodesk Certification exams for example. When you take an Autodesk Certification exam, you’re provided with a report that summarizes what you got wrong on the exam. Now if you take this information and file it away in your desk, well you’re once again missing the boat. This information is gold, and provides you, the CAD Manager, with the information necessary to reinforce the training you provided to your employees.

In a perfect world each of your employees would get a 100% on the certification exam. Reality says, that’s probably not a realistic expectation. For a CAD Manager, the true value of these assessments is having the opportunity to identify the deficiencies of your staff. Armed with this information you can then formulate a plan to address these deficiencies with your staff, and truly make your CAD staff a force to be reckoned with!

You may choose to address the deficiencies identified in your assessments a couple different ways. Let’s say you have a large group of employees who scored poorly on plotting. A great way to help those users may be to offer a lunch-and-learn presentation on plotting. On the other hand, if you’ve got 1 or 2 employees who had trouble with a specific topic, an over-the-shoulder approach may better serve those employees. Perhaps it’s such a small topic that a lunch-and-learn session would be overkill. Use something like Jing or Camtasia to record short 5-minute videos demonstrating those topics.

After all the mind can absorb no more than the seat can endure.

However you choose to provide supplemental training to your staff, the key here is to tailor it to the topics your staff is having trouble with. While you may choose to send your staff to more classroom training to help address larger topics, the key to supplemental training is that it be broken up into digestible bits. After all the mind can absorb no more than the seat can endure.

If you take the e-learning approach to supplemental training, keep your video segments to 5-minutes. Anything longer than that and your great training video is likely destined to be covered up by your end-user composing or reading e-mail. Keep lunch-and-learn sessions to 1-hour. Such a timeframe should give you ample time to cover any topic suitable for supplemental training, and also give your end-users time to ask some questions. Chances are you’ll have a mix of employees; those who prefer the short 5-minute videos, and others who prefer the tactile experience of a lunch-and-learn session. Whatever the case, you must create a learning experience that engages your users, and plays into their style of learning.

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AU 2009 – General Registration Open

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Autodesk University, It’s that one time of year you can talk about CAD for an entire week, and not be considered a complete dork (partial dork is still an option)! Today marks the commencement of general registration for Autodesk University 2009. If you have plans on attending this year’s conference, you’ll certainly want to get your registration in ASAP. Why the urgency?

• Discounted Registration: If you register now, you’ll qualify for the discounted “Early-Bird” rate.
• Hotel Accommodations: The earlier you register, the better your chances of getting a room in the host hotel (Mandalay Bay). Not that the other conference hotels are bad, but as a matter of convenience YOU WANT TO BE IN THE HOST HOTEL!
• Class Selection: If you can think of it (and it’s related to CAD), there’s probably a class on it at AU! Popular classes fill up fast, so you’ll want to register early to get the best class selection.

Just in case you’re looking for some great classes to attend at this year’s conference, I’d love to see you at any of the three classes I’ll be presenting.

[AU214-4] 2009 AutoCAD® Bloggies: Productivity Enhancing Tips From the Blogs

With all the excitement of the Grammys (just without the A-List celebrities, flashbulbs, or multi-thousand dollar dresses), the 2009 AutoCAD® Bloggies will highlight the best of the blogosphere from 2009. Get your name on the VIP list today, and plan to arrive in style to see these top-notch posts presented by AUGIWorld columnist and blogger Donnie Gladfelter.

[CV318-3] BIM Without Buildings: The Civil Side

As civil engineers, we draw and design many things, but one thing we do not design is buildings. Yet with each passing day, more and more civil engineers are being required to produce a “BIM deliverable” to their clients. After all, how can one have a “BIM deliverable” without a building? Industry professionals, including Donnie Gladfelter, Ronald A. Williams, Ltd., and Dana Probert, Autodesk, will lead an informative panel discussion focused exclusively on BIM in civil engineering. We’ll lay it all down on the line, exposing what BIM is, what BIM is not, and what it means to produce a “BIM deliverable”.

[CM322-1] Human Management: A Non-Technical Approach to CAD Management

Tech-savvy by nature, CAD managers oftentimes focus their efforts on technical solutions. Whether implementing a CAD Standard, delivering training, or a software rollout, a CAD manager needs to remember that sitting behind each workstation is a human. Just as important as harnessing an intimate product knowledge is knowing your users, and the dynamics each new user introduces.

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Reset CUI verses Restore CUI – What’s the difference?

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One of the greatest features of AutoCAD is how much you can tailor it to meet your individual needs. To me, what’s even better than the ability to customize your workspace, is the fact Autodesk makes it incredibly easy to get things back to the way they were if you happen to over customize your AutoCAD environment. The CUI (Customize User Interface) command is both your ticket to customization bliss, and also your interface defibrillator for when things get ugly.

For the purpose of this post we’ll assume you’ve over customized your AutoCAD workspace, and want to get things back to the way they used to be. Once again, our tool of choice will be the CUI command. There’s a couple ways you can get to the CUI command.

• Command Line: Enter CUI at the command line.
  
• Status Bar: Click on the “Workspace” button, and then select “Customize”
  

Both methods will take you to the Customize User Interface dialog. Those familiar with the CUI command know the dialog is split into two parts; left and right. In this post we’re going to focus on the top-left part of the dialog which has the heading Customizations in All Files.

The very top entry inside this part of the CUI dialog will list your main customization file. For people running normal AutoCAD, this will be ACAD, AutoCAD Architecture will be ACA, etc. Right-clicking on this entry will display a submenu that has the option to either “Restore ACAD.CUIX” or “Reset ACAD.CUIX”. If you’re like me reset and restore mean just about the same thing, so what’s the difference in this context?

Restore your CUI

Restore will replace your current CUI (acad.cuix) with an incremental backup of your CUI file (acad.bak.cuix). Both the acad.cuix and acad.bak.cuix are stored in your local Application Data folder (Windows XP: C:\Documents and Settings\username\Application Data\Autodesk\product name\enu\Support). The relationship between these two files is much the same as the relationship between DWG files and BAK files. A BAK file is always one version behind the DWG file itself. Bottom line, restoring your CUI won’t take back to the out-of-the-box AutoCAD interface, but rather a previous version of your own customizations.

Reset your CUI

Depending on the circumstances, my preference is to try the restore method outlined above first, and if that doesn’t fix things proceed to resetting your CUI. The reset option will replace your current CUI file with the out-of-the-box version of the AutoCAD CUI. In case you’re curious, the original version of the CUI is stored in a hidden directory within the AutoCAD installation directory. The actual path is C:\Program Files\Product Name\UserDataCache\Support. Once again, I consider this option the “if all else fails method”, because it will reset the AutoCAD user interface back to the way it was when you first installed AutoCAD.

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